January
28, 2008
The Barbour County Board of Education met in regular session at 5:30 p.m. on Monday, January 28 2008, at the Kasson Elem./Middle School, Moatsville, West Virginia.
Patrick Jones, President, presided; Brian Kisamore, Greg Nestor, Brad Robinson, Jr. and Jerry Phillips, Members, and Deede Lundeen, Secretary, were present. Also in attendance were: L. Janette Coffman, Marjorie George, Ira Mayle, Donald Auvil, Sharlene Mills, Myranda Poling, Crystal Gray, Shana Triplett, Rebecca Bartlett, Kelsey Jo Bartlett, Sandra Taylor, Glenn Sweet, Sheila Shaw, Flo Wilkins, Sheri Summerfield, Justin Carter, Robin Pingley, David Pingley, Susan DeLong, Kathy Rose, Laura Wilson, Carol Edge, Heidi Phillips, David Strait, Renee Howdershelt and Kim Burnett.
Mr. Jones called the meeting to order at 5:30 p.m. Mr. Robinson led the pledge to the flag.
A work session was held from 5:30 p.m. to 6:45 p.m. with Kasson Elem./Middle School walkthrough and School Local School Improvement Council, presenting information to the board.
The board recognized Kasson School for achieving Exemplary School status.
The following Delegations addressed the board:
Barbour County Office of Emergency Services/Barbour County Commission
Renee Howdershelt concerning safety.
Mr. Nestor made a motion to approve minutes of the January 14, 2008 meeting. The motion was seconded by Mr. Kisamore and passed five (5) to zero (0).
Superintendent’s
Recommendations -
1. Recommendation: In compliance with Attendance Policy J-3,
approve requests for out-of-zone attendance for school year 2007-2008
contingent upon compliance with pupil-teacher ratio.
Belington Middle
Harley
Payne
2. Recommendation: Approve budget adjustments.
|
Budget
Transfers |
||||
|
Increase Revenue |
Increase
Expenditures |
|||
|
61.90820.01922.009.000.0000.0000.00 |
$404.97 |
61.90820.22170.611.302.0000.0000.00
|
$79.97 |
|
|
61.90820.22170.581.302.0000.0000.00
|
144.00 |
|||
|
61.90820.22170.331.302.0000.0000.00
|
56.00 |
|||
|
|
61.90820.22170.542.302.0000.0000.00
|
125.00 |
||
|
$404.97 |
$404.97 |
|||
|
Transfers From |
Transfers To |
|||
|
61.88810.13121.613.501.0000.0000.00 |
$1,000.00 |
61.88810.13121.632.501.0000.0000.00 |
$1,000.00 |
|
|
61.88810.13121.613.303.0000.0000.00 |
1,000.00 |
61.88810.13121.632.303.0000.0000.00 |
2,000.00 |
|
|
61.88810.13121.634.303.0000.0000.00 |
1,000.00 |
61.88810.13121.632.302.0000.0000.00 |
1,000.00 |
|
|
61.88810.13121.613.302.0000.0000.00 |
1,000.00 |
61.88810.13121.632.205.0000.0000.00 |
1,000.00 |
|
|
61.88810.13121.613.205.0000.0000.00 |
1,000.00 |
61.88810.13121.632.203.0000.0000.00 |
1,100.00 |
|
|
61.88810.13121.613.203.0000.0000.00 |
700.00 |
61.88810.13121.636.203.0000.0000.00 |
100.00 |
|
|
61.88810.13121.431.203.0000.0000.00 |
500.00 |
61.88810.13121.632.202.0000.0000.00 |
600.00 |
|
|
61.88810.13121.613.202.0000.0000.00 |
600.00 |
61.88810.13121.632.101.0000.0000.00 |
1,000.00 |
|
|
61.88810.13121.431.101.0000.0000.00 |
500.00 |
61.88810.13121.636.204.0000.0000.00 |
200.00 |
|
|
61.88810.13121.613.101.0000.0000.00 |
500.00 |
|||
|
61.88810.13121.634.204.0000.0000.00 |
200.00 |
|||
|
61.93800.22213.331.000.0000.0000.00 |
200.00 |
61.93800.22213.611.000.0000.0000.00
|
500.00 |
|
|
61.93800.22213.582.000.0000.0000.00 |
300.00 |
|||
|
11.00000.12510.652.001.0000.0000.00 |
4,815.00 |
11.00000.12513.141.001.0000.0000.00 |
4,446.00 |
|
|
11.00000.12513.221.001.0000.0000.00 |
345.00 |
|||
|
11.00000.12513.261.001.0000.0000.00 |
24.00 |
|||
|
61.02810.21210.581.000.0000.0000.00 |
1,150.00 |
61.02810.21210.514.002.0000.0000.00 |
1,000.00 |
|
|
61.02810.22160.691.000.0000.0000.00 |
1,000.00 |
61.02810.21210.531.000.0000.0000.00 |
150.00 |
|
|
61.43810.21210.181.001.0000.0000.00 |
600.00 |
61.02810.21251.691.000.0000.0000.00 |
1,000.00 |
|
|
61.43810.21210.531.001.0000.0000.00 |
200.00 |
|||
|
|
61.43810.21210.211.202.0000.0000.00 |
400.00 |
||
|
$16,065.00 |
$16,065.00 |
|||
3. Recommendation: Approve the final total of the January 15,
2008 net payroll and related taxes and withholdings in the amount of $519,486.22.
4. Recommendation: Approve payment of bills for the period of January
10, 2008 through January 23, 2008 at a total expenditure of $354,047.92.
5. Recommendation: Authorize the January 28, 2008 payroll for
all regular extended and special programs payroll and federal withholdings not
to exceed the amount of $770,000.00 to be released in accordance with Federal
Law.
6. Recommendation: Authorize the payment of utility bills due
before next board meeting not to exceed $12,000.00.
7. Recommendation: Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours).
Philip Barbour School (FFA) – projected revenue $1,000.00
Philippi Middle School (Academic Boosters) – projected revenue $300.00
8. Recommendation: Approve/Confirm
use of buildings and/or grounds.
Belington Middle School on February 2-3, 2008
– requested by Darlene Robinson for Pine Wood Derby.
Junior Elementary School on February 1, 2008
– requested by Kelly Blake for Family Movie Night.
Kasson School on June 14, 2008 – reqested by Barbara Godwin for Family Reunion; on March 18,
2008 – requested by Lucille Kines for Ruritan Club – Sports Banquet.
Mt. Vernon Elementary School on February 2,
2008 – requested by Cindy Payne for Baby Shower.
Philip Barbour High School on March 15, 2008 – requested by Grace
Harris for SIMSOC – simulated society activity w/Dr. Larry Peppers.
9. Recommendation: Approve resolution regarding Senate Bill 225 and House Bill 4056.
10. Recommendation: Approve/Confirm curricular trips.
Math Field day Winners to Bridgeport on March 1, 2008.
Belington Middle School (4.0 Students) to
Buckhannon on February 1, 2008
Kasson School (Elementary) to Barbour Lanes
on January 31, 2008; (Middle) to Barbour Lanes on February 1, 2008
Mt.
Vernon Elementary School (5th Grade) to Idlewild
Park on May 23, 2008
Philippi Middle School
(8th Grade) to Idlewild Park on June 4,
2008.
Philip Barbour High School (FFA) to Louisville, Kentucky on February 15-17, 2008; (Chorus) to Glenville State College on February 8, 2008.
11. Recommendation: Approve early graduation for Jamie Mann
student at Philip Barbour High School in order for her to attend an institution
of higher learning for school year 2008-2009.
12. Recommendation: Accept resignation/retirement of Larry Moore as Bus Operator effective June 30, 2008.
13. Recommendation: Accept resignation/retirement of Sandra Walker as Secretary at Belington Middle school effective June 30, 2008.
14. Recommendation: Accept resignation of Stephanie Skidmore as Substitute Cook.
15. Recommendation: Approve employment of Ashley Kelley as a substitute teacher. Employment is contingent upon clearance of any criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d).
16. Recommendation: Accept resignation/retirement of Bradford Chitester as Teacher at Belington and Junior Elementary
Schools effective May 20, 2008.
17. Recommendation: Permit Fredericka Mitchell, student at
University of Phoenix On-Line, to complete one hour of observation at Philippi
Elementary School as part of her field experience.
18. Recommendation: Approve Elaine Waugaman
as a volunteer at the Philip Barbour Pre-K/Head Start.
19. Recommendation: Establish a substitute Accounts Payable Supervisor list and place Regeania Murphy on the list.
20. Recommendation: Accept resignation of Rachel Domenico as assistant cheerleading coach at Philip Barbour
High School.
21. Recommendation: Accept resignation/retirement of Barbara
Williams as Aide at Philippi Elementary School
effective June 10, 2008.
22. Recommendation: Employ personnel
as Science Fair Coordinators for the period of February 14, 2008 through March
17, 2008.
Sandra
Lantz, Belington Middle School
Carolyn
Spessert, Kasson Middle School
Kathleen
Prusa, Philippi Middle School
23. Recommendation: Employ Kenneth Isner
as Custodian/Sanitation Plant Engineer Operator at Volga-Century Elementary
School/Central Office remainder of 203 day contract effective start date April
5, 2008. Employment is
contingent upon proper certification.
24. Recommendation: Adopt New Policy I-11.1, Exam Exemption, on
second reading. Refer to minutes of
January 14, 2008
25. Recommendation: Repeal Policy J-6, Nonresident Students.
26. Recommendation: Revise Policy J-3, School District Attendance
Areas, on first reading.
1.0 Each school in the county has been zoned by the Board of Education for attendance purposes.
2.0 For school enrollment purposes, residency refers to domicile, or the parent’s or legal guardian’s and student’s true, fixed, permanent home and place of habitation.
2.1 Owning property does not constitute residency unless the student actually lives in the residence more than 5 days out of seven in a period of one week.
2.2 The board shall reserve the right to require written documents, affidavits, verifications, or other evidence deemed necessary to establish domicile of a student and family.
2.3 The burden of establishing domicile to gain feeder area status is upon the student’s parent or legal guardian.
2.4 Property tax receipts, utility bills, current driver’s license, a legitimate lease, passport, etc., may be used to establish domicile.
2.5 Any family providing false or misleading information regarding domicile shall be denied enrollment as an out-of-attendance area (zone) student.
3.0
The approved attendance areas for
3.1 Belington Elementary School – South to entrance of Industrial Park Road (250/15) and includes city limits of Belington. North to entrance of Midway Road (9), includes Midway Road, Point Pleasant Road (250/10) and Marysville Road (10) areas. North on Route 92 to Meadowville. East on 4-H Road (9) to N 39°06.90’ W 79°55.066’. East to Laurel Mt. area (15) then Northeast to include Stringtown (48) & (48/2), Mud-Run (92/14) and Hunters Fork (40) & (40/8). west to Middle Fork River on the Audra Road including Chestnut Flats (54) and Dogtown Road (11/16) & (11/13). West on the Talbott Road (17) to the Randolph County line including Trinity.
3.2 Belington Middle School – From Rock Run Road [904], South on Route 250 to the Randolph County line; including the Westside of Junior (52), both directions along the river, the towns of Junior, Weaver, Dartmoor and Tyview Area. From West Junior to the top of the hill near Trinity Church. South to entrance of Industrial Park Road (250/15) and includes city limits of Belington. North to entrance of Midway Road (9), includes Midway Road, Point Pleasant Road (250/10) and Marysville Road (10) areas. North on Route 92 to Meadowville. East on 4-H Road (9) to N39°06.90’ W79°55.066’. East to Laurel Mt. area (15) then Northeast to include Stringtown (48) & (48/2),, Mud-Run (92/14) and Hunters Fork (40) & (40/8). west to Middle Fork River on the Audra Road including Chestnut Flats (54) and Dogtown Road (11/16) & (11/13). West on the Talbott Road (17) to the Randolph County line including Trinity
3.3 Junior Elementary School – From Rock Run Road [904], South on Route 250 to the Randolph County line; including the Westside of Junior (52), both directions along the river, the towns of Junior, Weaver, Dartmoor and Tyview Area. From West Junior to the top of the hill near Trinity Church.
3.4 Kasson School – South to Meadowville on Route 92, including White Oak (92/13). East of Meadowville along Route 9 to Randolph County line including the Teter Lake (26) and Pleasure Valley areas (9). West off 92 to the Eastside of Stalnaker Road (92/12), (5/8), & (40/1). North off of the Stalnaker Road along Sunshine Ridge Road (5/7) and the Bootjack area (24) to the Northeast side of Chestnut Ridge on the Laurel Creek (Route 24) Road, including. Route 38 east of Tacy. East on 38 to Tucker County line including the communities of Kasson, Valley Furnace, and Nestorville. County Route 10 west of Tygart Valley River including Moatsville area. North from Moatsville to Mt. Morris Community (2/4) then West to Taylor County line (1) & (1/1). North 92 to Preston County line then SE to the Colebank Community at County Route 4.
3.5 Mt. Vernon Elementary School – From the intersection of Route 76 into Route 119 and 250 at Corders Crossing then West on Route 76 to junction of Route 16 into Brownton, Bear Mountain, and Greer Gas area (16). On 76 North to Taylor County line then West on (77/8) to Barbour Corner and Camp Run (77/1) area off 76 and Galloway.
3.6 Philip Barbour High School – Philip Barbour High School includes all of Barbour County.
3.7 Philippi Elementary School – North on Route 250-119 to Taylor County line. East to Pleasant Creek Recreation Park (10); West off Route 250, Upper Pleasant Creek area (10), South to Philippi including Norris Ridge (119/5) and Alderson-Broaddus College along the road back of the campus (119/20). All of the City of Philippi and Mansfield Addition. Shooks Run (7/7) and Cherry Hill (7) area West of the school. From the Harrison County line on Route 57 which includes the Indian Fork area (32), Shooks Run (57/12), Brushy Fork (7), and Stuarts Run (18), North of Route 57 to Harrison County line. On Route 119 west to Mt. Vernon Church. ON Route 250 from Midway Road (9) North to Philippi including 4-H Road (250/5), (40/5), & (40/4) to N 39°06.90’ W 79°55.066’, Old Route 250 (23), Sand Run Road (40/3) & (40/4), Silent Grove (250/3) and Hanging Run (12/6) , Olive Hill (5), Meriden (24), and Morrell (24/2) into Philippi. The Railroad Grade (12/4), (12/7), (12), & (12/8) through Arden to the Moatsville Bridge, West to intersection with 250-119. From city limits at Chestnut Street Southwest and East to include Grabanickel (30), Independence (30), Union (30/3), (30/6), & (30/7) and Mt. Liberty (30) & (21) areas to Route 250. Arden Road (6) & (12), Clemtown to Moatsville Road (10) to the Moatsville Bridge including Center Hill(6), Prichard-Mt. Beulah(6/6), (6/3), & (10/7) areas.
3.8 Philippi Middle School – North on Route 250-119 to Taylor County line. East to Pleasant Creek Recreation Park (10); West off Route 250, Upper Pleasant Creek area (10). From the intersection of Route 76 into Route 119 and 250 at Corders Crossing then West on Route 76 to junction of Route 16 into Brownton, Bear Mountain, and Greer Gas area (16). On 76 North to Taylor County line then West on (77/8) to Barbour Corner and Camp Run (77/1) area off 76 and Galloway. South to Philippi including Norris Ridge (119/5) and Alderson-Broaddus College along the road back of the campus (119/20). All of the City of Philippi and Mansfield Addition. Shooks Run (7/7) and Cherry Hill (7) area West of the school. From the Harrison County line on Route 57 which includes the Indian Fork area (32), Shooks Run (57/12), Brushy Fork (7), and Stuarts Run (18), North of Route 57 to Harrison County line. On Route 119 west to the Upshur County line including the areas along 119 west. East of 119 on the Carrolton-Mt.Hebron Road (34) & (36) to the intersection with the Audra-Volga Road (11/6) & (11). To the Middle Fork River (36) at Audra State Park, southwest to the Upshur County line. West off the Audra-Volga Road (11) to Hall (46). Off 119 west to Century No. 1(119/16) including the Peel Tree {20} and Century No. 2 (34) & (119/15) areas. ON Route 250 from Midway Road (9) North to Philippi including 4-H Road (250/5), (40/5), & (40/4) to N39°06.90’ W79°55.066’, Old 250 Sand Run (40/3) & (40/4), Silent Grove (23) & (250/3) and Hanging Run (12/6) , Olive Hill (5), Meriden (24), and Morrell (24/2) into Philippi. The Railroad Grade (12/4), (12/7), (12), & (12/8) through Arden to the Moatsville Bridge, West to intersection with 250-119. From city limits at Chestnut Street Southwest and East to include Grabanickel (30), Independence (30), Union (30/3), (30/6), & (30/7) and Mt. Liberty (30) & (21) areas to Route 250. Arden Road (6) & (12), Clemtown to Moatsville Road (10) to the Moatsville Bridge including Center Hill(6), Prichard-Mt. Beulah(6/6), (6/3), & (10/7) areas.
3.9 Volga-Century Elementary School – Beginning with the Mt. Vernon Church and including the areas along 119 west. East of 119 on the Carrolton-Mt.Hebron Road (34) & (36) to the intersection with the Audra-Volga Road (11/6) & (11). To the Middle Fork River (36) at Audra State Park, southwest to the Upshur County line. West off the Audra-Volga Road (11) to Hall (46). Off 119 west to Century No. 1(119/16) including the Peel Tree {20} and Century No. 2 (34) & (119/15) areas.
4.0 All students are required to attend school in the attendance area of their residence, with four exceptions, as follows:
4.1 A student who changes residence to a new attendance area (in county) during the second semester may be allowed to complete the school term at the school he/she attended before moving if the principals and attendance director agree;
4.2 A student may, because of justifiable circumstances, be transferred to another school in consultation with the principals and on the superintendent’s recommendation/ Board approval provided:
4.2.1 Parents who request a transfer from the student’s home attendance area
to another attendance area must complete the request of transfer
procedure as
outlined in In-County Out-of-Zone
Request for
Transfer Procedures J-3.1.P.
4.2.2 Room is available in accordance with the homeroom size listed below
or by a similar method:
Kindergarten 20 students per homeroom
Grades 1 through 6 25 students per homeroom
Grades 7 through 12 28 students per homeroom
4.2.3 Parents or legal guardians provide transportation for the student unless
the student can board the bus at regularly scheduled stops, which would
cause no deviation from the regular bus run and provided the bus has
not already reached seating capacity. No bus transfers of students
below 7th grade will be approved.
Parental transfer requests must meet the approval of both principals involved, as well as have the superintendent’s recommendation and board approval.
4.2.4 Parental Transfer Requests must be made in writing per Procedure
J3.1P
4.2.5 The Attendance Director has determined a student to be “Homeless” per WVDE Policy 4110 and Subtitle B, Title VII McKinney-Vento Homeless Assistance Act;
4.2.6 For reasons affecting the best interests of a school (i.e., school safety, fiscal concerns, pupil/teacher ratio, etc.) the superintendent may recommend student transfers to the board for approval.
5.0 The following guidelines apply to all transfer students:
5.1 Students who attend school out of their attendance area must comply with the terms of the agreement of the transfer (i.e., discipline, attendance, enrollment figures, and academics).
5.2 A student who changes residence to a new attendance area during the second semester may complete the school term at the school term he/she attended before moving provided he/she complies with the contents of this policy, and the request is made by the parent or legal guardian, in writing, to the principal as soon as possible after the change in residence occurs. Students who have transferred will be required to enroll in their home school if the teacher-pupil ratio is exceeded or causes an additional financial burden upon the school system.
5.3 All students who reside in a particular school attendance area and desire to attend school in that attendance area but do not live with their parents or legal guardian must request and receive board permission to attend the school in that attendance area in compliance with the contents of this policy. Principals shall require notarized Acknowledgement of Responsibility signed by the parent/legal guardian and the head of household in which the student resides. This does not apply for students 18 and older.
5.4 During the 9th – 12th grades, a student shall be entitled to one transfer into the public high school regardless of from where in the state the student is transferring. A student shall be entitled to transfer back to a non-public high school if said student had been enrolled in said non-public high school 365 day prior to enrollment in the 9th grade. Any student transferring under the provisions of this rul