BARBOUR COUNTY SCHOOLS

PHILIPPI WV 26416

 

MEMORANDUM -

 

TO:                 BOARD MEMBERS

 

                                    Patrick Jones, President

Brian Kisamore                      

Gregory Nestor

                                    Jerry Phillips

                                    Brad Robinson, Jr.

 

FROM:           DEEDE LUNDEEN, SUPERINTENDENT

 

DATE:           November 2, 2007

 

RE:                 BOARD MEETING AGENDA

 

                        The Barbour County Board of Education will meet in regular session at 5:30 p.m. on Thursday, November 8, 2007, at the Mt. Vernon Elementary School, Brownton, West Virginia.

 

Call to Order

Pledge to Flag

 

Work Session (5:30-6:30)

 

Reports –

 

            Mt. Vernon Elementary School LSIC

 

Delegation(s)

 

            PBHSC Students re: media center presentation

            Art Presentation

 

Minutes -

 

            Approve Minutes October 22, 23 and 30, 2007 Meetings – Enclosure A

 

Superintendent’s Recommendations –

 

Attendance -

 

1.         Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-zone attendance for school year 2007-2008 contingent upon compliance with pupil-teacher ratio – Enclosure B

 

Business & Finance -

 

2.         Recommendation:   Approve budget adjustments. – Enclosure C

 

3.         Recommendation:  Approve the final total of the October 29, 2007 net payroll and related taxes and withholdings in the amount of $628,468.23 – Enclosure D

 

4.         Recommendation:  Approve payment of bills for the period of October 18, 2007 through November 2, 2007 at a total expenditure of $271,962.20. - Enclosure E

 

5.         Recommendation:  Authorize the November 15, 2007 payroll for all regular extended and special programs payroll and federal withholdings not to exceed the amount of $770,000.00 to be released in accordance with Federal Law.  (Refer to Enclosure E)

 

6.         Recommendation:  Authorize the payment of utility bills due before next board meeting not to exceed $20,000.00. (Refer to Enclosure E)

 

7.         Recommendation:  Approve final total of utility bills in the amount of $6,485.01. – Enclosure F

 

8.         Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure G

 

Belington Elementary (Office) – projected revenue $500.00, $100.00; (PTA) - $1000.00; (K) - $200.00; (1st Grade) - $120.00; (2nd Grade) - $50.00; (3rd Grade) - $300.00; (Speech) - $100.00; (5th Grade) - $225.00

Belington Middle (8th Grade) – projected revenue $1000.00; (Cheerleading) - $600.00, $600.00

Junior Elementary (PTO) – projected revenue $100.00

Kasson Elem./Middle (PTO) – projected revenue $2400.00

Mt. Vernon Elementary (5th Grade) – projected revenue $150.00

Philip Barbour (TSA) – projected revenue $3000.00; (Key Club) - $1000.00; (Band) - $1500.00; (Boys’ Basketball) - $5000.00

Volga-Century Elementary (PTO) – projected revenue $200.00, $200.00

 

9.         Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure H

 

Belington Elementary on December 1, 2007 – requested by Jennifer Poling for Scrap Booking party.

Belington Middle on November 4, 2007 – requested by Janet David for Birthday party.

Junior Elementary on November 16, 2007 – requested by Kelly Blake for Movie Night

Mt. Vernon Elementary on October 27, 2007 – requested by Kim Starkey for Birthday party.

Philip Barbour High School on November 10, 2007 – requested by Bill Bowers for Flu Shot Clinic; on November 6, 2007 – requested by Lisa Sharp for Co-Sponsored Presentation by Dr. Russell Sobel; on December 1, 2007 – requested by Ira Mayle for Barbour E.S.P Christmas Dinner; on November 30, 2007 – requested by Mark Lamb for Dance; on November 14, 2007 – requested by Jerry Edens for Philip Barbour High School Foundation meeting.

Philippi Middle on November 11, 2007 – requested by Wendy Long for Baby shower.

 

Curriculum –

 

10.       Recommendation:  Approve/Confirm curricular trips – Enclosure I

           

Philip Barbour High School Complex (HiY) to Jacksons Mill on November 16-18, 2007 for HiY Fall Conference; (Band) to Connellsville, PA on November 3, 2007 for Chapter 8 Championships; (Preschool class) to Philippi Head Start Center on November 13, 2007 for WV High Scope Program Implementation field trip.

 

11.       Recommendation:  Rescind prior approval of graduation exercises for the Class of 2008 for May 23, 2008.

 

12.       Recommendation:  Approve graduation exercises for the Class of 2008 – Enclosure J

 

Commencement Exercises – Saturday May 31, 2008, 6:00 p.m. at the Barbour County Fairgrounds.

 

Food Service –

 

Maintenance –

 

Personnel –

 

13.       Recommendation:  Approve employment of the following personnel for the 2007/2008 school year. Employment is contingent upon proper certification and clearance of criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d). – Enclosure K

 

Roberta Riccio – Long Term Substitute Physics/Chemistry Teacher, Philip Barbour (this position will terminate at the end of 2007-2008 school year or when a qualified teacher is hired)

Crystal Gray – Head Softball Coach, Philip Barbour

                        Juva Stemple – Assistant Softball Coach, Philip Barbour

 

14.       Recommendation:  Approve employment of the following personnel as substitute custodians for the 2007/2008 school year. Employment is contingent upon proper certification and clearance of criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d).  – Enclosure L

 

                        Charles Carpenter                   Philip Mercer

                        Steven Frey                             Mary Shaver

                        Janet Kittle

 

Policies –

 

Student Support -

 

Technology -

 

Transportation –

 

15.       Recommendation:  Approve/Confirm bus transportation – Enclosure M

 

Travel –

 

16.       Recommendation:  Approve/Confirm requests for professional leave – Enclosure N

 

Vocational –

 

Items For Information, Consideration and/or Possible Action -

                     

1.         Facilities Review – Enclosure O

2.         Philippi Police Department – Enclosure P

3.         Alliance Grant Recipients – Enclosure Q

4.         Athletic Complex Upgrade Committee – Enclosure R

5.         Constitution and Citizenship Day Contest – Enclosure S

6.         Other

 

Adjournment

 

Addendum

 

Business & Finance -

 

17.       Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure #1

 

                        Belington Elementary School (Music-Chorus) – projected revenue $50.00

                        Kasson Elem./Middle School (Band Boosters) – projected revenue

$150.00

                        Philip Barbour High School (HOSA) – projected revenue $100.00

                        Volga-Century Elementary School (PTO) – projected revenue $300.00

 

18.       Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure #2

 

Philip Barbour High School on November 7, 2007, March 14 and May 23, 2008 – requested by Elaine Gray for Retirement Board Group Educational Meeting.

Philippi Elementary School on the 1st and 3rd Mondays of every month – requested by Tori Heubi for Girl Scout Meetings.

 

Curriculum –

 

19.       Recommendation:  Approve/Confirm curricular trips – Enclosure #3

           

Philip Barbour High School Complex (Explorica Educational Tours) to Germany, Switzerland, and Italy on June 23, 2008-July 2, 2008 for social studies field trip; (Costa Rica Travel Group) to Costa Rica on June 18-25, 2008 for Spanish field trip.

 

Maintenance –

 

20.       Recommendation:  Approve building/ground modifications – Enclosure #4

 

            Philip Barbour High School – install magazine/literature display in media center.

 

Personnel –

 

21.       Recommendation:  Accept and approve resignation of Karen Boone as Career and Technical Education Director/Manager of 6 – 12 Curriculum and Instruction effective November 14, 2007. - Enclosure #5

 

22.       Recommendation:  Accept and approve resignation of Beth Taylor as substitute school nurse. – Enclosure #6

 

Transportation –

 

23.       Recommendation:  Approve/Confirm bus transportation – Enclosure #7

 

Items For Information, Consideration and/or Possible Action -

                     

7.         Barbour County Emergency Squad - Enclosure #8

8.         Universal Pre-K – Enclosure #9

9.         Community Fundraising – Enclosure #10

10.       Lease agreement for Emergency Services Tower – Enclosure #11

 

 

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