BARBOUR COUNTY SCHOOLS

PHILIPPI WV 26416

 

MEMORANDUM -

 

TO:                 BOARD MEMBERS

 

                                    Patrick Jones, President

Brian Kisamore                      

Gregory Nestor

                                    Jerry Phillips

                                    Brad Robinson, Jr.

 

FROM:           DEEDE LUNDEEN, SUPERINTENDENT

 

DATE:           September 19, 2007

 

RE:                 BOARD MEETING AGENDA

 

                        The Barbour County Board of Education will meet in regular session at 6:30 p.m. on Monday, September 24, 2007, at the Board of Education Office Philippi, West Virginia.

 

Call to Order

Pledge to Flag

 

Work Session (5:30-6:30) on AYP, Energy ED and Safe Schools Grant

 

Delegation(s)

 

Minutes

 

            Approve Minutes September 10, 2007 – Enclosure A

 

Superintendent’s Recommendations –

 

Attendance -

 

1.         Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-zone attendance for school year 2007-2008 contingent upon compliance with pupil-teacher ratio – Enclosure B

 

2.         Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-county attendance for school year 2007-2008 - Enclosure C

 

Business & Finance -

 

3.         Recommendation:   Approve budget adjustments. – Enclosure D

4.         Recommendation:  Approve the final total of the September 15 net payroll and related taxes and withholdings in the amount of $538,733.77. – Enclosure E

 

5.         Recommendation:  Approve payment of bills for the period of September 11, 2007 through September 19, 2007 at a total expenditure of $482,607.91. - Enclosure F

 

6.         Recommendation:  Authorize the September 28, 2007 payroll for all regular extended and special programs payroll and federal withholdings not to exceed the amount of $770,000.00 to be released in accordance with Federal Law.  (Refer to Enclosure F)

 

7.         Recommendation:  Authorize the payment of utility bills due before next board meeting not to exceed $12,000.00. (Refer to Enclosure F)

 

8.         Recommendation:  Approve final total of utility bills in the amount of $1,931.78. – Enclosure G

 

9.         Recommendation:  Approve Title I budget revision in the amount of $24, 938.00. – Enclosure H

 

10.       Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure I

 

Belington Elementary (Media) – projected revenue $500.00, $5000.00, $2000.00; (PTA) - $200.00

Belington Middle (Cheerleading) – projected revenue $600.00; (Yearbook) - $200.00; (Office) – projected revenue $200.00

Junior Elementary (Media) – projected revenue $400.00; (5^th Grade) - $2000.00, $500.00, $2000.00

Philip Barbour (HOSA) – projected revenue $100.00, $100.00, $100.00; (FFA) - $500.00; (Boys’ Basketball) - $700.00; (Band) - $1000.00, $1000.00

Philippi Middle (Cheerleading) – projected revenue $500.00; (Chorus) - $500.00

Volga-Century Elementary (Media) – projected revenue $250.00; (School) - $100.00

 

11.       Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure J

 

Belington Elementary on the 1^st and 3^rd Monday of every month – requested by Tonya Ferguson for Girl Scouts; on September 10, 2007 – December 1 – requested by Katie Wolpert for afterschool girls fitness program; on September 14, 2007 – requested by Tammy Austin for back to school dance; on various dates thru October – requested by Kelly Blake for Youth Football.

Belington Middle on every Tuesday, Wednesday and Thursday – requested by Ben Simmons for afterschool program; on October 18, 2007 – requested by Robin McCauley for Baton Banquet; on every other Tuesday – requested by Shannon Carper for Girl Scouts; on September 15, 2007 – requested by Mike Barkley for Birthday party.

Mt. Vernon Elementary on September 25, 2007 - requested by Shannon Reed for Birthday party.

Philip Barbour High School on September 30, 2007 – requested by Vickie Thomas for Spaghetti Benefit Dinner.

Philippi Elementary on October 2, 2007 – requested by Shannon Carper for Girl Scout recruitment.

Bus Garage on various dates for the 2007-2008 school year – requested by Ira Mayle for Barbour County E.S.P.

 

12.       Recommendation:  Approve the following school support organizations for 2007-2008 school year. – Enclosure K

 

Belington Elementary

            PTA – Local Checking Account

            5^th Grade – Local Checking Account

Junior Elementary

            PTO/5^th Grade Parents - Local Checking Account

Kasson Elem./Middle

            PTO – Local Checking Account

            Athletic Boosters – School Control

            Band Boosters – Local Checking Account

Mt. Vernon Elementary

            PTO – School Control

Philip Barbour

            Athletic Boosters – Local Checking Account

            Band Boosters – 501 (c) (3)

Philippi Elementary

            PTA – School Control

Philippi Middle

            Band Boosters – School Control

            Athletic Boosters – School Control

Volga-Century Elementary

            PTO – Local Checking

 

Curriculum –

 

13.       Recommendation:  Approve volunteer drivers for Philippi Middle School Athletics during school year 2007-2008 – Enclosure L

 

14.       Recommendation:  Approve/Confirm curricular trips – Enclosure M

           

Philip Barbour High School Complex (FFA) to Morgantown on September 19-21, 2007 for State CDE’s

 

Food Service –

 

Maintenance –

 

Personnel – (additional personnel to be added by addendum)

 

15.       Recommendation:  Accept resignation of Harold Larry Kittle as bus operator for a.m. run for alternative school.  – Enclosure N

 

16.       Recommendation:  Approve the following personnel in charge during absence of Principal. – Enclosure O

 

                        Belington Elementary

Cynthia Fitzwater

Belington Middle (Mrs. Mahoney and Mrs. Hicks will serve in the absence of Mrs. Corder and Mrs. Harris)

                                    Tammy Corder

                                    Sarah Harris

                                    Cathy Mahoney

                                    Christine Hicks

                        Junior Elementary

Reta Jean Nestor

Charlinda Emigh

                        Kasson Elem./Middle

                                    Rebecca Bartlett

                                    Susan Anglin

                        Mt. Vernon Elementary

                                    Nancy Curkendall

                        Philippi Elementary

                                    Doug Row

                                    Stephen Lee

Philippi Middle

                                    Jude McConnell

                                    Lisa Heinbaugh

                                    Terry Baughman – at sporting events

                        Volga-Century Elementary

                                    Rita Streets

 

17.       Recommendation:  Accept resignation of Pamela Holbert as Substitute Cook effective September 17, 2007. – Enclosure P

 

18.       Recommendation:  Employ substitute employees contingent upon clearance of criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d). – Enclosure Q

 

            Jonathan Carpenter, Teacher

            Dyanna Auvil, Teacher

 

19.       Recommendation:  Accept resignation of Pat McCauley as Teachers Aide effective September 15, 2007. – Enclosure R

 

Policies –

 

Student Support

 

Technology -

 

Transportation –

 

20.       Recommendation:  Approve/Confirm bus transportation – Enclosure S

 

Travel –

 

21.       Recommendation:  Approve/Confirm requests for professional leave – Enclosure T

 

Vocational –

 

Items For Information, Consideration and/or Possible Action -

 

1.         Kasson Core Drilling Results – Enclosure U

2.         Statewide Real Property Assessments – Enclosure V

3.         Hatti Phillips - Enclosure W

4.         October Breakfast and Lunch Menu’s – Enclosure X

5.         List of Health Department employees transporting students – Enclosure Y

6.         Cardiac Project Summary – Enclosure Z

7.         Cost Avoidance Summary – Enclosure AA

8.         07 Fiscal Year Financial Report – Enclosure BB

9.         Other

 

Adjournment

 

Addendum

 

Attendance -

 

22.       Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-county attendance for school year 2007-2008 - Enclosure #1

 

Business & Finance –

 

23.       Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure #2

 

Belington Elementary School on September 23, 2007 requested by Barbara Barkley for Birthday Party

Philippi Elementary School on September 25, 2007 requested by Shannon Carper for Girl Scout Recruitment

Philippi Middle School on various dates in September through December requested by Cindy Kelley for Physical fitness program

 

24.       Recommendation:  Approve payment of bills for the period of September 20, 2007 through September 24, 2007 at a total expenditure of $3,489.52. - Enclosure #3

 

25.       Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure #4

 

                        Philippi Middle School (Academic Boosters) – projected revenue $600.00

 

Curriculum -

 

26.       Recommendation:  Permit interested students and staff at Belington Middle School to walk to school from the Freedom Bank on October 3, 2007 to celebrate National Walk to School Day – Enclosure #5

 

Personnel –

 

27.       Recommendation:  Employ, transfer and/or assign personnel for school year 2007-2008 effective September 26, 2007. – Enclosure #6

 

            Harold Larry Kittle, Bus Operator – Route 25

            Conrad Hick, Long Term Substitute Custodian – Itinerant

            Cathy Chitester, Extra Curricular Assignment – Mentor Teacher

 

28.       Recommendation:  Rescind the employment of Connie Mayle as Special Needs Bus Aide as needed during school year 2007-2008.

 

29.       Recommendation:  Employ, transfer and/or assign personnel for school year 2007-2008 effective September 26, 2007.

 

            Amanda Baker, Teacher-Philippi Elementary School

            Jennifer Phipps, Special Needs Classroom/Bus Aide-Itinerant

            Ron Jones, Extra Curricular Bus Operator to Transport Special Needs Student

            Rebecca Green, PreK Special Needs Classroom/Bus Aide-Itinerant

Twila Wolford, Long Term Substitute Kindergarten Teacher-Philippi Elementary School

Lacy Mayle, Long Term 1^st Grade Teacher-Philippi Elementary School

Susan Anglin, Volunteer Swim Coach-Philip Barbour High School

Jamie Wright-Green, Volunteer Girl’s Soccer Coach-Philip Barbour High School

Cheryl Hawkins, Assistant Girls’ Basketball Coach-Philippi Middle School

Paula Cross, Long Term Substitute 3^rd Grade Teacher-Philippi Elementary School

 

30.       Recommendation:  Approve the following personnel in charge during absence of Principal(s). – Enclosure #7

           

            Philip Barbour High School

                        Jeannie Day

                        Tammy Martin

                        Tim McDaniel

 

31.       Recommendation:  Approve Tammy Hill to dispense medicine to students at Philip Barbour High School. – Enclosure #8

 

Items For Information, Consideration and/or Possible Action -

 

1.         Enrollment at Feed My Sheep – Enclosure #9

2.         Data on Student Transfers – Enclosure #10

3.         Monthly Attendance Report – Enclosure #11

4.         WVSBA – Enclosure #12

5.         Kasson Elem./Middle School Exemplary School – Enclosure #13

 

Adjournment