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BARBOUR COUNTY SCHOOLS
PHILIPPI WV 26416
MEMORANDUM -
TO: BOARD MEMBERS
Patrick Jones, President
Brian Kisamore
Greg Nestor
Jerry Phillips
Brad Robinson, Jr.
FROM: DEEDE LUNDEEN, SUPERINTENDENT
DATE: AUGUST 1, 2007
RE: BOARD MEETING AGENDA
The Barbour County Board of Education will meet in regular session at 5:30 p.m. on Monday, August 6, 2007, at the Board of Education Office, 105 South Railroad Street, Philippi, West Virginia.
Call to Order
Pledge to Flag
Work Session (5:30-6:30)
Delegation(s)
Minutes
Approve Amended Minutes June 11, 2007 – Enclosure #1
Approve Amended Minutes July 9, 2007 – Enclosure #2
Approve Minutes July 23, 2007 – Enclosure #3
Attendance -
1. Recommendation: In compliance with Attendance Policy J-3, approve requests for out-of-zone attendance for school year 2007-2008 contingent upon compliance with pupil-teacher ratio – Enclosure #4
2. Recommendation: In compliance with Attendance Policy J-3, approve requests for out-of-county attendance for school year 2007-2008 - Enclosure #5
3. Citizens Appeal of Superintendent’s Decision re: student transfers – Enclosure #6
Business & Finance -
4. Recommendation: Approve the final total of the July 28, 2007 net payroll and related taxes and withholdings in the amount of $108,466.63 – Enclosure #7
5. Recommendation: Approve payment of bills for the period of July 24, 2007 through August 6, 2007 at a total expenditure of $60,708.08 - Enclosure #8
6. Recommendation: Authorize the August 15, 2007 payroll for all regular extended and special programs payroll and federal withholdings not to exceed the amount of $120,000.00 to be released in accordance with Federal Law. (Refer to Enclosure #8)
7. Recommendation: Authorize the payment of utility bills due before next board meeting not to exceed $12,000.00. – Enclosure #9
8. Recommendation: Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure #10
Philip Barbour High School (Cheerleading) – projected revenue $500.00; $500.00
9. Recommendation: Approve/Confirm use of buildings and/or grounds – Enclosure #11
Philip Barbour High School on August 18-19, 2007 – requested by Larry Allen for Incident Management Class
Philip Barbour High School on the Fourth Wednesday and Thursday of Each Month – requested by Aubrey DuWayne Everson for American Red Cross First Aid and CPR Classes
Curriculum –
Food Service –
Maintenance –10. Recommendation: Award the bid to Michel, Inc., to perform the work required for the installation of the drainage project at Belington Elementary School. – Enclosure #12
Personnel –
11. Recommendation: Establish a substitute school bus mechanics list and place the following qualified personnel on the list. - Enclosure #13
12. Recommendation: Employ personnel for the 2007-2008 school year contingent upon receipt of proper certification. – Enclosure #14
Jerry Robinson, Bus Operator, Route 26 effective August 22, 2007
Robert Golden, Bus Operator, Route 7 effective August 22, 2007
Homer Talbott, Secretary/Computer Operator – Extra Duty effective August 7, 2007
Ashley Crain, Language Arts Teacher, Philippi Middle School effective August 22, 2007
Daniel Propst, Language Arts Teacher, Philippi Middle School effective August 22, 2007
Julie Feather, Volunteer Cross Country Coach, Belington Middle School effective August 6, 2007
Robert Kelly, Head Boys Basketball Coach, Belington Middle School
Charles Everson, Assistant Boys Basketball Coach, Belington Middle School
Policies –
13. Recommendation: Adopt Revised Policy J-16.1, Student Code of Conduct, on second reading. Refer to Minutes of July 23, 2007.
14. Recommendation: Revise Policy G-29.2a, Substance Abuse and Tobacco Control, on first reading. – Enclosure #15
15. Recommendation: Revise Policy G-29.2, Drug-Free Workplace, on first reading. – Enclosure #16
16. Recommendation: Revise Policy G-29.3, Employee Code of Conduct, on first reading. – Enclosure #17
17. Recommendation: Revise Policy J-30, Communicable Disease Control, on first reading. – Enclosure #18
18. Recommendation: Revise Policy J-29, Immunization, on first reading. – Enclosure #19
19. Recommendation: Revise Policy A-2, Nondiscrimination, on first reading. – Enclosure #20
20. Recommendation: Revise Policy J-40, Procedures for the Collection, Maintenance and Disclosure of Student Data, on first reading. – Enclosure #21
21. Recommendation: Revise Policy J-31, Medication Administration, on first reading. – Enclosure #22
22. Recommendation: Revise Policy I-27, Special Education, on first reading. – Enclosure #23
23. Recommendation: Rescind Policies J-42, Health Records; J-43, Directory Information; J-44, Destruction of Student Records; J-45, Release of List of Graduating Seniors to Armed Services – Enclosure #24
Student Support –
Technology -
Transportation –
Travel–24. Recommendation: Approve/Confirm requests for professional leave – Enclosure #25
Vocational –
Items For Information, Consideration and/or Possible Action –
1. Barbour County Schools Facilities Plan – Attachment G
Business & Finance –
25. Recommendation: Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Attachment A
Philippi Middle School (Band) – projected revenue $1,000.00
Personnel –
26. Recommendation: Employ personnel for school year 2007-2008. – Attachment B
Nicholas Mayle – Volunteer Football Coach, Philippi Middle School effective August 6, 2007
Carrie Dawn Martin - Special Needs Classroom/Bus Aide, Itinerant effective August 22, 2007
Dawn Kennedy - Special Needs Classroom/Bus Aide, Itinerant effective August 22, 2007
27. Recommendation: Accept and approve resignation of Jan Sullivan as substitute secretary. – Attachment C
28. Recommendation: Employ Constance Mundy as Principal (half-time); Teacher (half-time), Volga-Century Elementary School (205 days) for the school year 2007-2008 effective August 20, 2007.
29. Recommendation: Employ personnel as West Virginia Certified Bus Operator Trainers. – Attachment D
Kenny Carder Sr.
Carl Bolton
Policies –
30. Recommendation: Revise Policy I-11, Uniform Grading, for first reading – Attachment E
31. Recommendation: Adopt New Policy G-22.3, Leave Donation Program, for first reading – Attachment F
32. Recommendation: Adopt Revised Policy I-25, Technology, on second reading. Refer to Minutes of June 25, 2007.
Items For Information, Consideration and/or Possible Action -
1. Personal Leave Policy – Enclosure #26
2. Letter to Philippi Municipal Building Commission – Enclosure #27
3. Matthew 25 follow up – Enclosure #28
4. Summer Enrichment II – Enclosure #29
5. Other
Adjournment