BARBOUR COUNTY SCHOOLS

PHILIPPI WV 26416

 

MEMORANDUM -

 

TO:                 BOARD MEMBERS

 

                                    Patrick Jones, President

Brian Kisamore                      

Gregory Nestor

                                    Jerry Phillips

                                    Brad Robinson, Jr.

 

FROM:           DEEDE LUNDEEN, SUPERINTENDENT

 

DATE:           JANUARY 9, 2008

 

RE:                 BOARD MEETING AGENDA

 

                        The Barbour County Board of Education will meet in regular session at 5:30 p.m. on Monday, January 14, 2008, at the Belington Middle School, Belington, West Virginia.

 

Call to Order

Pledge to Flag

 

Work Session (5:30-6:30)

 

Reports –

 

            Belington Middle School LSIC

 

Recognitions –

 

Title I Distinguished Schools: Belington Elementary, Junior Elementary School, Kasson Elementary/Middle School, Mt. Vernon Elementary School and Volga-Century Elementary School     

 

Delegation(s)

 

Minutes -

 

            Approve Minutes December 17, 2007 Meeting – Enclosure A

 

Superintendent’s Recommendations –

 

Attendance -

 

1.         Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-zone attendance for school year 2007-2008 contingent upon compliance with pupil-teacher ratio – Enclosure B

 

 

Business & Finance -

 

2.         Recommendation:   Approve budget adjustments. – Enclosure C

 

3.         Recommendation:  Approve the final total of the December 15, 2007 net payroll and related taxes and withholdings in the amount of $540,630.01 – Enclosure D

 

4.         Recommendation:  Approve the final total of the December 28, 2007 net payroll and related taxes and withholdings in the amount of $803,800.98 – Enclosure E

 

5.         Recommendation:  Approve payment of bills for the period of December 13, 2007 through January 9, 2008 at a total expenditure of $327,629.52. - Enclosure F

 

6.         Recommendation:  Authorize the January 15, 2008 payroll for all regular extended and special programs payroll and federal withholdings not to exceed the amount of $770,000.00 to be released in accordance with Federal Law.  (Refer to Enclosure F)

 

7.         Recommendation:  Authorize the payment of utility bills due before next board meeting not to exceed $12,000.00. (Refer to Enclosure F)

 

8.         Recommendation:  Approve final total of utility bills in the amount of $26,365.84. – Enclosure G

 

9.         Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure H

 

Belington Elementary (Library/Media) – projected revenue $500.00

Belington Middle (Office) – projected revenue books

Kasson (Office) – projected revenue $450.00; (Band Boosters) $600.00

Philip Barbour (Athletic Boosters) – projected revenue $500.00, $500.00; (Band) $1000.00; $3000.00; (Class of 2009) $100.00; (Student Council) $400.00; (FFA) $1000.00, $1000.00

 

10.       Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure I

 

Philip Barbour High School on February 16, 2008 – requested by Tonya Ferguson for Girl Scouts.

Philippi Elementary School on January 11-12, 2008 – requested by Dr. Allen Withers for Pinewood Derby.

Philippi Middle School on January 19, 2008 – requested by Nicholas Mayle for Hoop for Hope – Aids Awareness Fundraiser; on January 15, 2008 – requested by Matthew Bright for AFT Barbour County Meeting.

 

Curriculum –

 

11.       Recommendation:  Approve proposed changes to the 2007-2008 school calendar – Enclosure J

 

                        Change March 21, June 5,6, 9, 2007 from OS days to instructional days

                        Change June 4, 2008 from an IS day to an instructional day

                        Change June 9, 2007 from  an instructional day ton and IS day

                        Change the 1^st day of the 3^rd nine weeks to January 22, 2008

 

12.       Recommendation:  Permit Bryson Taylor, to travel with Kasson Boys’ basketball team to serve as a scorekeeper/statistician. – Enclosure K

 

13.       Recommendation:  Grant permission to the West Virginia Farm Bureau Foundation to conduct a poster contest in each of the 6 elementary schools for the 4^th grade class. – Enclosure L

 

14.       Recommendation:  Approve/Confirm curricular trips– Enclosure M

 

Belington Elementary School (2^nd grade) to Meadowbrook Mall on December 18, 2007

Belington Middle School (8^th grade) to Fairmont State University on January 24, 2008

Kasson School (8^th grade) to Fairmont State University on January 22, 2008

                        Philip Barbour High School (FFA) to Cedar Lakes on January 25-27, 2008

 

Food Service –

 

Legal –

 

15.       Recommendation:  Approve letter of agreement with Bowles Rice to provide legal services to the board on an as needed basis. – Enclosure N

 

Maintenance –

 

16.       Recommendation:  Approve building/ground modifications. – Enclosure O

 

Philip Barbour High School – install tv mount on wall between shower door and office in boys varsity locker room.

 

Personnel –

 

17.       Recommendation:  Accept resignation/retirement of Ronald Holbert as custodian at Belington Middle School effective August 1, 2008. – Enclosure P

 

18.       Recommendation:  Accept resignation/retirement of Daniel Norris as custodian at Volga-Century Elementary school effective December 1, 2007. – Enclosure Q

 

19.       Recommendation:  Approve an unpaid leave for Nancy Kelley, Teacher, for the period of January 23, 2008 through January 25, 2008. – Enclosure R

 

20.       Recommendation:  Approve Alan Price as a substitute teacher. Employment is contingent upon clearance of any criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d).  – Enclosure S

 

21.       Recommendation:  Terminate the employment of a substitute bus operator.

 

22.       Recommendation:  Employ Rhonda Stutler as a substitute bus operator. Employment is contingent upon clearance of criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d). – Enclosure T

 

23.       Recommendation:  Approve employment of the following personnel for the 2007/2008 school year. Employment is contingent upon proper certification and clearance of criminal convictions as defined in WV Codes §18-5-15c(d) and §15-2-24(d).

 

                        Dave Shelton, Volunteer Head Coach for Wrestling Program at Belington Middle School.

                        Richard Daugherty, Volunteer Assistant Coach for Wrestling Program at Belington Middle School.

Greg Murphy, Volunteer Head Coach for Wrestling Program at Philippi Middle School.

 

24.       Recommendation:  Approve employment of Ronald Jones as Bus Operator to Transport Special Needs Student-Extra Duty a maximum of 3 days per week on an as needed basis for the remainder of the 2007-2008 school year.

 

25.       Recommendation:  Approve changes to the schedule of supplemental pay for professional staff effective July 1, 2008. – Enclosure U

 

26.       Recommendation:  Approve changes to the schedule of supplemental pay for coaches effective July 1, 2008. – Enclosure V

 

27.       Recommendation:  Approve extended sick leave for Elaine Gray beginning February 12, 2008 for approximately six (6) weeks. – Enclosure W

 

Policies –

 

28.       Recommendation:  Adopt Revised policy I-11, Student Grading System, on second reading. – Enclosure X (procedures enclosed)

 

29.       Recommendation:  Adopt New Policy I-11.1, Exam Exemption, for first reading. (to be handed out at board meeting)

 

Student Support -

 

Technology -

 

Transportation –

 

Travel –

 

30.       Recommendation:  Approve/Confirm requests for professional leave – Enclosure Y

 

Vocational –

 

Items For Information, Consideration and/or Possible Action -

                     

1.         Monthly Attendance – Enrollment Report. – Enclosure Z

2.         McKelvey Scholarship winners. – Enclosure AA

3.         Quarterly Financial Information. – Enclosure BB

4.         Board Policy Audit Overview. – Enclosure CC

5.         SBA Wireless infrastructure Grant. – Enclosure DD

6.         403(b) regulations. – Enclosure EE

7.         Salary Survey. – Enclosure FF

8          Student returning to school. – Enclosure GG

9.         Other

 

Adjournment

 

ADDENDUM

 

Attendance -

 

31.       Recommendation:  In compliance with Attendance Policy J-3, approve requests for out-of-zone attendance for school year 2007-2008 contingent upon compliance with pupil-teacher ratio – Enclosure #1

 

Business & Finance -

 

32.       Recommendation:  Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) – Enclosure #2

 

Belington Elementary (PTA) – projected revenue $150.00, $150.00, $150.00

Belington Middle (8^th Grade) – projected revenue $300.00; (8^th Grade Parents) – projected revenue $500.00;

Kasson School (Office) – projected revenue $400.00

Philippi Elementary (PTA) – projected revenue $500.00

 

33.       Recommendation:  Approve/Confirm use of buildings and/or grounds – Enclosure #3

 

Kasson School on January 19, 2008 – requested by Cathy Stemler for Birthday party.

Philip Barbour High School on January 26, 2008 – requested by June Collins for County Math Field Day.

 

Personnel –

 

34.       Recommendation:  Allow Sarah Harris to visit Belington Elementary, Belington Middle, Philip Barbour High School and the Central Office during her planning period and during non-school hours to gain field experience. – Enclosure #4

 

35.       Recommendation:  Employ coaches for Math Field Day for the period of November 2007 through March 1, 2008 – Enclosure #5

 

            Jan Coffman – Kasson Elementary School

            Rebecca Bartlett – Kasson Middle School